Standing Resolutions of The Parke Society
The following Standing Resolutions are presented as adopted by the Board of Trustees of the Society in accordance with the provisions of Robert’s Rules of Order. They are currently in force. Some of the resolutions are summaries. For these, it will be necessary to access the cited meeting minutes for the full text.
|Power of Attorney IRS Form #2848||RES 1) BE IT RESOLVED, For the purposes of representing The Society before the Internal Revenue Service in all tax and tax exemption matters relating to The Society, The Trustees have granted an unlimited Power of Attorney and Declaration of Representative to THEODORE EDWARD PARKS, Historian & Registrar, being a bona fide officer of the taxpayer organization. This resolution will remain in force until rescinded by the Board of Trustees. Adopted by the Trustees, XIX Annual Meeting|
|Resolution of Appointment of Treasurer of The Society||RES 4) BE IT RESOLVED, That the Board of Trustees hereby APPOINTS and DESIGNATES, LU ETTA TEROCK, as the Treasurer of the Society and empowers him with all of the duties and responsibilities as set forth in Section 5, Article VI of the By-Laws of the Organization. Adopted by the Trustees, XXV Annual Meeting Amended by the Trustees, XXXII Annual Meeting|
|Resolution of Organizational Depository & Signatory Authority||
RES 5) BE IT RESOLVED, That the Board of Trustees hereby designates the PORTER STATE BANK, of Porter, IN, as the Depository institution for this Society, that all Society funds will be deposited thereto and that all expenditures will be drawn therefrom in accordance with the provisions of the By-Laws and Standing Rules of The Society.
FURTHERMORE, BE IT RESOLVED that the Board of Trustees does name as signatories on all accounts opened in the name of The Society at this financial institution the following officers:
Any one (1) of their signatures shall be sufficient for the transaction of business at this institution on behalf of The Society. Adopted by the Trustees, XXV Annual Meeting Amended by the Trustees, XXXII Annual Meeting
|Policy Regarding Reissuance of the Membership Address List||RES 6) BE IT RESOLVED, that the Board of Trustees establishes the following Society Policy: Whereas, the cost of reissuing to all current members a revised MEMBSHIP Address list is now prohibitive, due to the number of pages and copies required and, Whereas, the periodic Changes and Additions are cumulative in nature, Resolved, that the NewsLetter Editor is DIRECTED, in the future, when the MEMBSHIP address is revised and reissued, it will no longer be put into a general distribution to all current members, but will be made available to those who wish a new and revised list at a price that will cover its per copy issuance cost will cover its per copy issuance cost. Adopted by the Trustees, XXV Annual Meeting|
|Policy Regarding Thank you Notes||
RES 7) BE IT RESOLVED, that the Board of Trustees establishes the following Society Policy for contributions: Whereas, many members do make free will contribution to the furtherance of the work of The Society, above and beyond their normal dues requirements, and
Whereas, it is appropriate for The Society to express its thanks for such gifts, Resolved, that the Secretary is DIRECTED to send thank you notes to all members making contributions of $10.00 or more. Adopted by the Trustees, XXV Annual Meeting
|Policy Regarding Convocation Fund Scholarship Contributions||
RES 8) BE IT RESOLVED, That the Board of Trustees establishes the following Society Policy: Whereas, the University of Portland has shown us very good will in helping us to achieve a successful Annual Convocation, and
Whereas, it is the desire of The Board Of Trustees to express our gratitude to The University of Portland for its able assistance, Resolved, That the Secretary is DIRECTED to forward to The The University of Portland’s General Scholarship Fund a check in the amount of $250.00 together with a Letter of Thanks and gratitude on behalf of The Society, And further, it is Resolved, that members may make
And further, it is Resolved, that this will be considered as a Continuing Resolution for all future Convocations held at University or College campuses. Adopted by the Trustees, XXV Annual Meeting